Operations · Project and work management
Smartsheet
Spreadsheet-style work management for projects and portfolios at scale
At a glance
Smartsheet is a work management platform that uses a familiar spreadsheet-like grid as the base for projects, with Gantt, board, calendar and timeline views on top. It adds automations, forms, dashboards and reporting, and at the Enterprise and Advanced Work Management levels supports portfolio management, scenario planning and data integration tools.
- Category
- Project and work management
- Best fit
- Mid-market · Enterprise
- Pricing
- See pricing below
- In Adam’s stack
- No
Who Smartsheet is best for
Mid-sized and larger organisations, especially project management offices, construction, professional services and operations teams, that think in spreadsheets and need to roll up many projects into portfolio reporting. Choose it over monday.com or Asana when governance and scale matter more than a casual, visual interface.
Key features
- Grid, Gantt, board, calendar and timeline views
- Automations, with unlimited automations on Business
- Dashboards and cross-sheet reports
- Free Contributors on Pro and free Guests on Business
- Portfolios and Scenario Planning on Enterprise
- Control Center and Data Shuttle in Advanced Work Management
Why it’s worth it
It lets organisations that already run projects in Excel move to a shared, automated system without retraining people on a completely new way of working.
Things to consider
- The Pro plan caps out at 10 members and excludes timeline view, guests and workload tracking.
- Portfolio-level features like Control Center and Scenario Planning sit in custom-priced tiers, which can be expensive.
- The spreadsheet-first interface feels dated to some users compared with more visual tools.
For Australian businesses
Smartsheet's pricing page offers AUD among its currencies. In May 2025 it launched Smartsheet Regions Australia, hosting data in Sydney with backup in Melbourne so it stays in Australia.
Smartsheet pricing
Pricing as published by Smartsheet
Pro US$9/member/month billed annually (US$12 monthly), for up to 10 members. Business US$19/member/month billed annually (US$24 monthly), minimum 3 members. Enterprise (minimum 10 members) and Advanced Work Management by quote. AUD and other currencies are available on the pricing page.
Source: smartsheet.com/pricing. Checked 8 October 2026. Prices change often, so confirm on the vendor’s site before you buy.
Alternatives to Smartsheet
Other tools listed under Project and work management. Tools from Adam’s stack are marked.
Flexible work management boards for any team
SMEMid-marketEnterpriseProjects, goals and workflows for growing teams
SMEMid-marketEnterpriseTasks, docs and goals in one app
SMEMid-marketNotion
In Adam’s stackDocs, wikis and databases in one workspace
SMEMid-marketEnterpriseSimple Kanban boards
SMEJira
AustralianThe standard for software and product teams
SMEMid-marketEnterpriseWork management for complex projects
Mid-marketEnterpriseDatabase-style apps and workflows
SMEMid-marketEnterpriseSimple project management with flat pricing
SME
FAQ
Smartsheet: common questions
What is Smartsheet used for?
Smartsheet is used to plan and track projects, manage portfolios, collect information through forms and report progress through dashboards. It is common in PMOs, construction, professional services and operations.
Can Smartsheet store data in Australia?
Yes. Smartsheet Regions Australia, launched in May 2025, hosts customer data in Sydney with backup in Melbourne.
Smartsheet vs monday.com: which should I choose?
Smartsheet suits teams that like a spreadsheet layout and need portfolio reporting and governance at scale. monday.com is usually quicker to adopt for smaller teams that want flexible, visual boards.
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