Operations · Project and work management
Notion
Connected workspace for docs, wikis, databases and AI
At a glance
Notion is a workspace for docs, wikis and databases. Teams use it for everything from sales playbooks and onboarding to project tracking.
- Category
- Project and work management
- Best fit
- SME · Mid-market · Enterprise
- Pricing
- See pricing below
- In Adam’s stack
- Yes
Who Notion is best for
Small and mid-sized teams that want a single, flexible home for documentation, processes and lightweight project tracking. Choose it over Confluence or a shared drive when you want pages and databases you can shape yourself without IT support.
Key features
- Docs and wikis with flexible pages
- Databases for tracking anything
- Templates for playbooks and processes
- Notion AI and agents on Business
Why it’s worth it
It gives the team one place for how things are done, so knowledge doesn’t leave when people do. A good sales wiki cuts new-hire ramp time significantly.
Things to consider
- Its flexibility cuts both ways: without someone owning structure and naming, workspaces become cluttered and hard to search.
- It is not a dedicated project management tool, so teams with complex dependencies, resourcing or reporting needs may outgrow it.
- Full Notion AI is tied to the higher Business plan, which roughly doubles the per-seat cost compared with Plus.
For Australian businesses
Notion offers data residency for EU customers and has announced Japan and South Korea; Australia was not among the announced regions as of April 2026.
Notion pricing
Cost (ex GST), verified by Adam
Free plan. Plus ≈A$14/seat/mo annual (US$10) or ≈A$17 monthly. Business ≈A$29 annual (US$20) or ≈A$34 monthly, with Notion AI included.
Source: notion.com/pricing via PageDog, Alfred (Aug–Sep 2026). Checked 1 October 2026. Prices change often, so confirm on the vendor’s site before you buy.
Alternatives to Notion
Other tools listed under Project and work management. Tools from Adam’s stack are marked.
Flexible work management boards for any team
SMEMid-marketEnterpriseProjects, goals and workflows for growing teams
SMEMid-marketEnterpriseTasks, docs and goals in one app
SMEMid-marketSimple Kanban boards
SMEJira
AustralianThe standard for software and product teams
SMEMid-marketEnterpriseSpreadsheet-style project management at scale
Mid-marketEnterpriseWork management for complex projects
Mid-marketEnterpriseDatabase-style apps and workflows
SMEMid-marketEnterpriseSimple project management with flat pricing
SME
FAQ
Notion: common questions
What is Notion used for?
Notion is used for company wikis, process documentation, meeting notes, content calendars and simple project or CRM-style databases. Sales teams often use it to hold playbooks, call scripts and onboarding material in one place.
Is Notion good for small businesses?
Yes. It has a free plan and low-cost paid tiers, and a small team can build a useful internal wiki in a few hours using templates.
Notion vs Confluence: which should I choose?
Notion is more flexible and easier for non-technical teams to set up, with databases built into pages. Confluence suits organisations already using Jira and other Atlassian tools that want tighter links between documentation and software work.
Can’t find a tool that fits?
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