Education Centre Tools & Templates
Admin Hours Calculator
How many hours does your team lose to admin every year, and what does that cost? Put in your own numbers and see what automation could realistically give back.
At a glance
The Admin Hours Calculator by Promptwise Advisory shows how many hours your team spends on admin each year, what that time costs in Australian dollars, and how many hours and dollars automation could realistically give back.
- Inputs
- People doing admin, hours each per week, hourly cost, share that could be automated
- Output
- Yearly admin hours and cost, hours and dollars automation could save
- Cost
- Free, no sign-up
- Time
- About one minute
Your team
Automation
Your numbers, per year
What to do with the hours
- Win more revenue. Put the time into calling new leads faster, following up longer and finding new clients.
- Improve the client experience. Spend it on the craft and service your customers actually pay for.
- Grow without hiring as fast. Absorb more volume with the team you already have.
Estimates only. Results depend on your processes and how much of the work is rules-based. Hourly cost should include super, leave and other on-costs.
FAQ
Frequently asked questions
How do I calculate the cost of admin in my business?
Multiply the number of people doing admin by the hours each spends on it per week, then by the number of working weeks in a year and their hourly cost including super and on-costs. The Promptwise Advisory Admin Hours Calculator does this for you.
How much admin can be automated?
It depends on the work. Repetitive, rules-based tasks such as data entry, copying information between systems, reminders, scheduling and reporting are often largely automatable, while judgement calls are not.
What should I include in the hourly cost?
Include salary plus super, payroll tax, leave and software costs, not just the hourly wage. For a quick estimate, add about 25–30% to the base hourly rate to cover on-costs.
What do I do with the hours saved?
Most businesses reinvest saved admin hours in work that grows revenue or improves service, such as following up leads faster, finding new clients, or spending more time on the craft customers pay for. Some reduce hiring needs as they grow.
Tell us what’s slowing you down
Book a free 30-minute chat and we’ll show you where the biggest time savings are.