Promptwise OS
Promptwise OS: the AI operating system we run our business on
Marketing, sales, client success and operations on one screen, with Ask Promptwise doing the admin on every screen. We built it for ourselves first. Now we build it, or any part of it, for B2B SaaS founders, around the tools they already use.
Try asking it to create an automation or pause the outbound engine.
At a glance
Promptwise OS is the AI operating system Promptwise AI runs its own business on: marketing, sales, client success and operations on one screen, with Ask Promptwise doing the admin on every screen. We build it, or any part of it, for B2B SaaS founders, around the tools they already use.
- What it is
- An AI operating system for your business
- Areas
- Marketing, Sales, Success, Operations, Ask Promptwise
- Price
- A$250 an hour ex GST, scoped first
- Try it
- Live demo, sample data
Area 1 of 5
Marketing
Every channel from first view to qualified lead, on one live funnel.
Open Marketing in the live demo ↗Live funnel view
Every channel from first view to signed client, with what is live, partly built and not built yet.
Content engine
A content calendar with approvals, video editing and posting across every channel.
Emails in your voice
Welcome and nurture emails that sound like you, with consent and unsubscribes built in.
Forms, booking and web tracking
Forms, booking pages and cookie-free visit tracking, so you know where every lead came from.
Area 2 of 5
Sales
Leads answered in minutes, every deal with a next step, and outbound that sounds like you.
Open Sales in the live demo ↗Instant lead response
A first reply within minutes of every enquiry, and the lead routed to the right person.
Pipeline and follow-ups
Every deal with a next step, follow-ups due today, and a forecast you can trust.
Outbound engine
Researched lists and messages that read like a person wrote them, with a daily cap and a kill switch.
Sales assistant and pitches
Call prep, notes, follow-up drafts and branded decks ready before you ask.
Area 3 of 5
Success
Onboarding, delivery and renewals, so nobody falls through the gap after they sign.
Open Success in the live demo ↗
Client hub
Onboarding, delivery, check-ins and renewals for every client in one place.
Area 4 of 5
Operations
The daily story, tasks, security and the tools you no longer need to pay for.
Open Operations in the live demo ↗The story today and tasks
One plain-English summary of the whole business each morning, and tasks sorted into signal and noise.
Security and bug tracking
Security checks, fixes and bug reports tracked in one place, with what needs you flagged.
Skills library and tool savings
Repeatable playbooks the OS runs for you, and the paid tools it replaces.
Area 5 of 5
Ask Promptwise, on every screen
Ask it. It does it. You approve what leaves the building. Press Ask on any page and tell it what you need, in plain English.
Three examples, on sample data
You: Move Bluegum Property Co to Proposal sent and remind me to follow up Friday.
Ask Promptwise: Done. Bluegum is in Proposal sent, and a follow-up task is on your list for Friday.
Deal moved · Task added · Undo for 10 minutes
You: Where is the funnel leaking this month?
Ask Promptwise: Between Consideration and MQL: 212 leads, 74 MQLs. Most went quiet after the first email.
You: Draft a short nurture email for them, in my voice.
Ask Promptwise: Drafted and saved to Emails. Nothing is sent until you say so.
You: Pause the outbound engine.
Ask Promptwise: Ready to pause. Nothing else sends until you resume, and replies still come in.
Waiting for your approval
Approved · Engine paused · Logged
- On every screenAn Ask button in every section and page, from Pipeline and Funnels to Automations and Outbound, opens a chat beside your work. The suggested questions change with the page you are on.
- It does the jobIt reads your real data and makes the change on the spot: moves or adds a deal, adds a note or a task, drafts emails in your voice, writes posts, and builds or pauses an automation.
- You approve what leavesSending an email, switching on an automation or pausing sending waits for your Approve. Internal changes can be undone for 10 minutes. It never contacts anyone excluded, unsubscribed or bounced, and every action is logged.
- Costs you can seeEvery screen shows a live AI usage bar against your monthly cap, with the cost of each answer right under it.
Why not just use a chatbot?
You could paste things into a chatbot and copy the answers back. You likely won’t keep it up, because it cannot see your CRM, it cannot make the change, and nothing stops it emailing the wrong person.
Why ours
Ask Promptwise is built into the screens you run the business on, with your rules, approvals and a spending cap already in place. We run Promptwise AI on it every day, so you get a setup that is already tested, not an experiment.
Running in our own business first
Short clips filmed by Adam inside Promptwise AI, not the demo app.
A full funnel view of Promptwise AI
Every stage of the funnel in one place. On the marketing side: awareness, interest and consideration. On the sales side: SQLs, discovery, proposal and client. After the sale: onboarding, delivery, proving results, retention and advocacy.
Each stage shows what’s live, what’s planned and what’s being worked on. It’s the same idea as the live pipeline view in a Promptwise AI build.
Watch on YouTube →Promptwise OS on autopilot
A 25-second look at the AI operating system that runs Promptwise AI day to day. Everything we build for clients runs in our own business first.
Watch on YouTube →Take one piece, one area or the whole OS.
Each module works on its own and gets better as you add the others.
One module
Start with the piece that hurts most.
Instant lead response, follow-ups, a content engine or any other single module, built into the tools you already use.
Your first module can be free if you qualify for a founding build.
One area
Run a whole department on it.
Marketing, Sales, Success or Operations, with every module in that area connected and Ask Promptwise on every screen.
Most founders start with Sales, where the leaks cost the most.
The full OS
Run the business from one screen.
Every area connected, the story today every morning, and Ask Promptwise across all of it. The same setup we run Promptwise AI on.
Built in stages, so each one pays off before the next starts.
Everything is quoted at A$250 an hour ex GST and scoped in writing before any work starts. No packages to squeeze into, and no surprises on the invoice.
Built on accounts you own.
Promptwise OS is not a platform you rent. It is built into your own accounts, so it keeps running and stays yours.
- Your CRM, or Notion if you would rather not pay for one
- Google Workspace or Microsoft 365 for email and calendar
- A leading AI model for Ask Promptwise, with a monthly spending cap
- A private web app on your own domain for the screens
- Your website forms, booking pages and social accounts
After the build, we can join your team.
Light touch
Once or twice a month
We meet once or twice a month, on a consulting or contractor basis, to review the numbers, tune the system and plan what to build next.
Retainer
Part of your team
We join your team on a retainer: in your Slack or WhatsApp, at your weekly meetings, building, fixing and improving as the business grows.
Hand it over
Your team runs it
We train your team, write everything down as skills and playbooks, and step back. You can call us back by the hour whenever you need.
Also on offer
Frequently asked questions
What is Promptwise OS?
Promptwise OS is the AI operating system Promptwise AI runs its own business on: marketing, sales, client success and operations on one screen, with Ask Promptwise doing the admin on every screen. We build it, or any part of it, for B2B SaaS founders, around the tools they already use.
What are the parts of Promptwise OS?
Five areas: Marketing (live funnel, content engine, emails, forms and tracking), Sales (instant lead response, pipeline and follow-ups, outbound, sales assistant), Success (client hub), Operations (the story today and tasks, security and bugs, skills and tool savings) and Ask Promptwise on every screen.
Is the demo real?
The demo runs the same screens and code as Promptwise OS, on sample data. Every company, person and number in it is made up, and changes you make reset when you close the tab.
What does it run on?
Accounts you own: usually Notion, Google Workspace or Microsoft 365, your CRM and a leading AI model, connected with automations and a private web app. No platform lock-in.
Can I have just one part?
No. You can start with one module, such as instant lead response or follow-ups, one area such as Sales, or the full OS. Most founders start with the piece that is costing them the most.
How is it priced?
Everything is quoted at A$250 an hour ex GST, and every project is scoped in writing before any work starts, so you know the cost upfront. The demo, the Funnel Health Check and the first 30-minute chat are free, and three qualifying founders get their first module built free (up to 4 hours, conditions apply).
Is it safe to let AI make changes?
Yes, because it cannot send anything on its own. Anything that leaves the business, such as sending an email, switching on an automation or pausing or resuming sending, waits for your Approve. Changes inside the OS, like moving a deal or adding a task, can be undone for 10 minutes. It never contacts anyone who is excluded, unsubscribed or bounced, and every action is logged.
What does the AI cost to run?
You can see it on every screen. A live AI usage bar shows what you have used this month against a monthly cap, and the cost of each answer sits right under it, so there are no surprises on the bill.
See it running, then pick your piece.
Try asking it to create an automation or pause the outbound engine.